Purchase Orders

Purchase orders are made; when you want to purchase the goods or the services.

 In order to know how to made a purchase order in Peach tree accounting software, click on the Tasks menu and select Purchase Orders; as shown below

Then the following screen will appear

In this screen, first of all; we you have to give the vendor ID. For giving the vendor ID, click on the magnifying mirror of the Vendor ID.  The software will give you the list of all vendor IDs of your company. As we can see in the below screen

Select the vendor whom you want to make the order.

After selecting the vendor, the screen will look like as follows;

Now, you have to give the

·        Date on which you are making the purchase order in the Date

·        Date of delivery of goods to your company in the Good Thru

·        Purchase order number in the PO No.

·        Terms of discount if any in the Terms

·        Mode of delivery of goods in the Ship via

·        Account payable ID in Accounts Payable

After giving all these details, the screen will look like as follows

Now select the item ID from the magnifying mirror in the Item.

As you select the item ID, the software will automatically give you the item name in the description column, as you can see below

You have to give the quantity of your selected item you want to buy, in the Quantity, and the per unit price of your selected item in the Unit Price. The software will automatically make the total amount of your order.

Then select the GL account of raw material (as you are running a manufacturing concern) from the magnifying mirror in the GL Account, as shown below

After giving all these necessary details, the screen will look like as follows

To save your purchase order; press the Save button in the header or press Alt+s

NOTE:

The software also gives us the facility to view the purchase orders we had made.

So if you want to see the purchase orders you had made, press the Open button in the header of this purchase orders window, then the following screen will appear

In this screen; you can select the purchase orders you had previously saved.

From the drop down button of Show, select the time period (of which you want to see the purchase orders).

The software will give you all the purchase orders of that time duration.

Now by double clicking on your desired purchase order in the Select Purchase Order window, the software will open that purchase order, as you can see below