Maintain vendors

In order to know about maintaining the vendors, we will select the option of Vendors from the Maintain menu as shown below

then a new screen will appear as follows

Here we have to write the vender ID (to maintain separate record of every single vender) and his/her name.

We can also make an ID inactive which will not appear in beginning balances list later. And we can activate that at any time later.

Moreover, as we can see in this window, there are four different tabs;

·         General tab

·         Purchase Defaults

·         Custom Fields

·         History

General

In the general tab, we have to write the name of the person to which we will contact, account number and his/her address and the contact numbers, e-mail address etc. and also the type of the vender as we can see in the screen below.

In this tab, we can also see the beginning balance button. By pressing this button, a new screen will appear in which we can enter the beginning balances of our venders.

Purchase defaults

In the purchase defaults tab, we have to write the ID of our purchase representative (that who is purchasing from a specific seller), mode of delivery, terms of purchasing.

Here we have to give the purchase account ID, on which a purchase has been made. If we will not give that account, the software will not maintain the vender accounts.

We can save, delete or change any vendor account; there are buttons for our convenience as we can see in the above window.

Custom fields

In custom fields tab, we have to write some subsidiary information about our vendor.

As we can see in the window, we can also change these field labels indefault information vendor.

History

In the history tab, we can see the date of our previous purchase made from our specific vendor, its amount and and the date of our last payment due and its amount.